When you’re looking for a DJ in Central Florida for your special event, are you aware of what the differences are between each DJ or DJ company besides pricing? We’d like to help you by covering some key topics and features that will help you know what to look for and to really get to know your DJ so you can make the best decision on who to hire for your special day.
Who will your event or wedding DJ be?
Some Central Florida DJ companies will have you speak to a salesperson who will tell you all about the company and it’s services and pricing…they’ll learn a little bit about you and your event and then distribute the job to a DJ they feel would be a good fit for you. With these companies, you’re not even talking to the person who will organize and plan your event with you. There are companies whose business model is to not assign the DJ to your event until a week or two before your event. We’ve heard of companies who simply collect your money and then send an email that says “Thank you for your business, your DJ will contact you in the weeks leading up to your event. Have a great day.” This feels very automated and impersonal. It also makes it hard to build a connection and really get a DJ who specifically fits your needs for your special occasion. You don’t really get to “choose” your DJ. You won’t know some of the key factors that make a DJ/MC great. You won’t know if they have good MC skills, or if they are really familiar with all of the intricate details you’ve planned for and dreamed of. These are not questions you want answered weeks or days before or especially the day of your event!
At Times of Your Life Entertainment, you are contacted directly by one of our entertainment team from the start. We like to be very involved in the planning process and really get to know our clients personally. For us it’s not just the music but it’s knowing and being able to convey the client or couple’s “story”.
We build a relationship that lasts. It shows a level of professionalism, but also a connection greater than just being all about the money and the business. We take great care in getting to know our client’s and creating a unique, personal experience for them and their guests. Leaving it up to chance with who will be your DJ is not an option with us. We look forward to knowing our clients and their family and friends.
How will you get in touch with your DJ and when will you be contacted back?
One of the things we pride ourselves on is our prompt communication. You’ll have our direct cell number and email from the start if you ever have any questions. Our goal is always 24 hours or less on returning your call or email. Don’t be surprised if you are contacted immediately though. We do this not just for our clients, but for wedding planners and vendors as well. We like to stay on the same page with everyone and when you don’t hear back from people it leaves a lot of guesswork that can be stressful. Many clients thank us and are amazed when we return their calls promptly, they even leave reviews about our outstanding communication. Like any business, we do have boundaries, we try not to accept calls really late at night or on holidays, and during peak event/wedding season we can’t always get right back to people, but we make our clients a priority where other DJ’s might wait several days to respond. That’s just unacceptable to us.
“Don’t put off tomorrow, what you can do today.” We check our emails regularly on the go. I mean, who isn’t carrying their phone with them everywhere these days? We are easy to reach and even if your DJ is working an event and you need some general information, our team will try get back to you with an answer usually within 24 hours max. There’s also an accountant and web developer to help you troubleshoot through any areas of the website or contract — should you need it. Communication is what keeps things running smoothly and is a standard practice at Elegant Event Entertainment.
How can you make sure all your songs/Wedding information/announcement requests are received, stored and seen by your DJ?
While some DJ’s may ask you to fill out a form and fax or email a sheet of songs, we would rather not take the chance of missing a song or activity that’s special to you. We use a custom “Online Event Planning System”. This very modern tool helps keeps you in control of the songs and timeline information and stores it permanently for you and your DJ to see. You get a personal log in and password to access your own planner through our website client login link. The planner also has suggestions for Top Dance/Highlight Songs (e.g. Wedding Ceremony Processional Songs, Grand Entrance, First dance, Father/Daughter, Cake Cutting, Bouquet & Garter Toss etc.) to help with those songs that can be a bit tricky to figure out.
You can preview songs before you select them, add notes to special songs you’d like dedicated to someone special, and even choose songs for a “Do Not Play List” which we adhere to in our contract. There’s also a place to structure your timeline and add your wedding party information. The best part is that all of this can be done from your smartphone or tablet!! So if you’re out and about and a song starts playing that you think would go great at your event, just log on and throw it in your planner! Anyday, anytime!
Mobile convenience is a standard in today’s society and we enjoy bringing that convenience to our clients. You can even give your access to friends or family members to help with music planning but do so sparingly, remember, it’s your wedding! With all the planning you have ahead of you it’s nice to have a system you can manage from anywhere you are, whenever you’d like. Our online event planning system is viewed and edited by your DJ as well, so he is always aware of changes you’re making, and when it’s time to have your Final planning meeting, all of that pertinent info is kept safe in one area.
These are just a few of the ways we stand out from many of our competitors and keep our reputation so solid. In our opinion, a top notch event requires great entertainment and the best ways to insure that starts with great communication with your DJ (the DJ who is actually going to be helping with all of your planning and performing at and executing your event), personalized services tailored to your individual needs, and an online system that makes planning a breeze. Your DJ should be someone you trust and believe in to do a great job, not only because we’re being paid to, but because we have an actual relationship and we want to see you and your guests happy. As we say “we’re fully invested in your event until the very last song”…and when the music stops, we guarantee that we’re your DJ company of choice for life. Several things really make an event amazing; the venue, the food, and the party! You don’t want to skimp on these or enter in blindly making your decision. It’s your biggest day, make it count! We hope this has helped you in some way and you see the level we go to making sure the planning is easy and you’re confident in our Event & Wedding DJ Services in Central Florida.
Have a great time setting up your special occasion and we look forward to hearing from you to meet and hopefully hire one of our Times of Your Life Entertainment DJs soon!